11 Best Healthcare Compliance Software: How to Choose one?

2022 marked a vital year for the healthcare industry. With over 700 publicly disclosed data breaches, the healthcare industry was the most vulnerable sector to cyber-attacks and data breaches. This laid the foundation for the increased and necessary adoption of healthcare compliance frameworks like HIPAA and HITECH.

With this growing urgency such incidents have created, organizations have understood the importance of letting technology do the heavy lifting. Healthcare compliance software essentially helps hospitals and healthcare service providers implement proper procedures and make changes to existing security controls to eliminate the occurrence of incidents such as data breaches and violations. 

To help you manage your healthcare compliance needs, this article lists the top 11 healthcare compliance software and tips you can use to pick the right one for your business.

What is healthcare compliance software?

Healthcare compliance software is platforms that help organizations comply with local/federal healthcare laws and security regulations such as HIPAA and HITRUST —this includes successfully implementing compliance frameworks and maintaining compliance on an ongoing basis with regular monitoring.

A healthcare compliance tool reduces manual work by automating complex compliance processes to accelerate the compliance certification process. These activities can range from risk assessment, incident response management,and training to audit tracking, evidence collection, and reporting. It also helps organizations to adapt to periodical changes in regulations.

Why do companies need healthcare compliance software?

The primary role of a healthcare compliance software is to help companies strengthen their policies and PHI handling procedures that directly impact the overall security posture. It does so by automating checks, streamlining workflows and reducing human errors thereby helping them bypass steep fines and penalties.

Companies need healthcare compliance software to:

• To improve the efficiency of the compliance program: With regulations and laws getting more complex, compliance software can help organizations streamline and simplify their compliance process and documentation.
  
• To improve the safety of patients’ PHI: Healthcare compliance tools help you implement the necessary measures to safeguard sensitive patient information. This can mean providing insights and monitoring controls pertaining to encryption, physical safety, and the handling, transmitting, and storage of patient records. 
  
• To implement a Zero-trust security model: Healthcare compliance software helps you establish robust access controls and implement security measures for Zero trust security.  This ensures that only individuals with required authorization can access sensitive healthcare data, reducing the risk of breaches and unintended access.
  
• To foster a culture of trust and security: Healthcare compliance solutions portrays a commitment to compliance, which helps build trust with stakeholders and investors. A healthcare compliance software also helps you enforce a security-first approach towards patient health information 

Top 11 Healthcare Compliance Software

Implementing a healthcare compliance solution is crucial for your organization. But there are endless choices of software in the market, which makes it hard to pick the best one for your business.

Here’s a list of the best healthcare compliance software:

1. Sprinto (Book a free demo)

Sprinto is an all-in-one compliance automation solution that helps you manage healthcare compliance needs with ease. It allows you to map and manage all your security controls from a single interactive dashboard.

The platform seamlessly integrates with your cloud setup. Once integrated it has an easy learning curve, allowing users to do daily operations quickly. Moreover, with automated regular monitoring of your healthcare compliance program. Sprinto ensures that you are effortlessly upholding the technical and administrative safeguards required by different healthcare standards.

The software features business associate agreements, vendor management modules, healthcare training modules, access management modules, and disaster recovery plans for a comprehensive and complete compliance approach.

 Sprinto also provides out-of-box policy support with its customizable security & privacy policy templates. Along with templates, you get pre-built automated workflows as well. With workflows, you can quickly place different compliance programs on autopilot.

Finally, to accelerate your external audits and get you certified in time, Sprinto helps you with automated evidence collection. Beyond compliance, with real-time control monitoring, Sprinto ensures you are following secure healthcare practices 24/7.

Features

• Automated checks and control monitoring to ensure real-time compliance
• Automated evidence collection and presentation to provide auditors the information they need
• Adopt a security-first approach by setting up alerts when controls are about to fail
• Advanced reporting and analytics to fast-track the audit process
• Out-of-the-box policy support
• Supports different healthcare regulations such as HIPAA and HITRUST in addition to compliance frameworks like SOC 2 and ISO 27001
  

Pros	Cons
Real-time threat monitoring and detection Intuitive interface with easily navigable features Automated evidence logging to prove compliance Real-time incident alerting Excellent support team to help you throughout the compliance process	Analytics can be improved

“Sprinto adds a lot of incremental value to your operations. It allows you to cover more base and helps improve operational workflows.” – Rajeev Kumar, cofounder at Neurosynaptic.

Check out  How Sprinto helped Neurosynaptic swiftly complete HIPAA and ISO 27001 audits in 2 weeks.

2. MedStack

MedStack is a HIPAA compliance solution designed for digital health companies to meet security and compliance requirements. It helps you implement HIPAA controls and comes with ready-to-use privacy policies to streamline your compliance efforts.

Features

• Security and privacy compliance management
• Efficient mapping to other major compliance frameworks
• Evidence generation tool to quickly get certification
• Disaster recovery engine to deal with incidents
• Real-time alerts about security events and policy updates

Pros	Cons
Integration with other security frameworks Good support and quick onboarding Easy-to-use compliance platform Compliance bot to gather evidence	Limited support for different cloud services Limited integrations with other security applications

3. Compliancy Group HIPAA Compliance Software

Compliancy Group’s HIPAA software is a user-friendly solution to help you navigate through HIPAA requirements to become compliant. The tool contains HIPAA policies and procedures, risk assessments, employee training modules, and more to streamline healthcare compliance efforts.

Features

• A comprehensive dashboard to see the compliance status
• HIPAA training videos for employees
• Customizable templates for HIPAA policies and documents
• Risk assessment questionnaires
• Incident management module to report incidents
  

Pros	Cons
Business associate management Audit response program Live compliance support Effective documentation and policy generation	Inadequate reporting functionalities

4. MedTrainer

MedTrainer is a healthcare compliance software that helps with document and policy management.  The software creates a central source of truth by organizing incident reports, HR documents, business agreements, safety plans, contracts, and more to give you a holistic, real-time view of your security and compliance status.

Features

• Document and policy management for all employees
• Incident reporting to identify trends and resolve issues quickly
• Contract management to consolidate and organize business agreements
• Real-time compliance reports
• Automated escalation workflows
  

Pros	Cons
Automated onboarding Automated logging Contract management dashboard Automated alerts and reminders	Installation and post-sale support are time-consuming

5. Healthicity

Healthicity is a healthcare compliance software that helps organizations simplify compliance and auditing management. It helps you effectively identify risks, train employees, manage incidents, and view insights into your security and compliance posture.

Features

• Incident management right from initial reporting to closure
• Insightful analytics to identify and mitigate risks
• Training courses and compliance documents to train employees
• Automated audit management
• Business associate agreements and contract management
  

Pros	Cons
Customizable dashboard to manage compliance Comprehensive risk assessment module Built-in learning management system Advanced reporting and analytics	User interface needs improvement to simplify actions

6. CloudApper HIPAA Ready

HIPAA Ready is a healthcare compliance solution that helps you organize and automate compliance tasks. The tool comes with customizable policy templates to easily establish compliance documentation and has a self-assessment dashboard to be audit-ready.

Features

• Security risk analysis module
• Compliance policy and procedure customization
• Automated security reminders and alerts
• Incident tracking and management
• Automated evidence logging and management
  

Pros	Cons
Mobile app with remote access Central monitoring and management Business associate management tDashboard to track compliance progress	User interface needs improvement Risk analysis functionality is limited

7. Absolute for Healthcare

Absolute offers a healthcare compliance solution that focuses on protecting data across different endpoints to minimize data leaks and strengthen compliance posture. The software helps you manage threats and respond to incidents quickly to protect patients’ data and establish cyber hygiene based on HIPAA, PCI DSS, etc.

Features

• Inventory of all hardware/software to boost endpoint visibility
• Customizable dashboard to gain real-time compliance and security status
• Application health monitoring
• Real-time alerts for threats
• Comprehensive reporting and analytics to be audit-ready
  

Pros	Cons
Risk assessment and risk response module Easy to set up and integrate User-friendly interface with help guides Advanced reporting options	More expensive than other solutions in the segment

8. Accountable

Accountable is a HIPAA compliance software that aims at taking the hard out of HIPAA. The tool specializes in HIPAA training, policy management, and business associate management. It helps in automating various repetitive HIPAA tasks to simplify the compliance process.

Features

• HIPAA compliance playbook to streamline compliance processes
• Template library with customizable HIPAA policy templates
• AI-powered risk assessment and gap analysis
• HIPAA and security awareness training modules
• Vendor and contract management features

Pros	Cons
Great for employee training E-signature for business associate agreements Data breach monitoring Data inventory capabilities	Interface needs improvement

9. Verge Health Converge

Verge Health’s Converge platform is a complete healthcare compliance solution that helps with organizational compliance, business associate management, and patient/employee safety. Organizations can manage safety protocols and get their compliance tasks done easily with this integrated compliance solution.

Features

• Powerful analytics and business intelligence
• Single dashboard to manage all security and compliance tasks
• Risk assessment module
• Compliance rounding and checklists
• Real-time integration with CMS

Pros	Cons
Seamless implementation Mobile application to monitor risk and compliance status on the go Extensions for contract compliance Mock assessments	Lacks automation features

10. HIPAA Secure Now!

HIPAA Secure Now offers a unique compliance solution comprising a suite of applications and a team of experts. The guided approach helps you achieve and maintain compliance. The solution also includes training tools for employees to be compliance-aware.

Features

• Automation features to streamline HIPAA compliance
• Training tools and dedicated modules for employees
• Automated network vulnerability scans
• Risk management module
• Insightful analytics and reporting features

Pros	Cons
Support and guidance from experts Risk analysis capabilities Business associate management Employee training modules	User interface feels obsolete

11. SafetyCulture (formerly iAuditor)

SafetyCulture is a compliance management-cum-corrective action platform that helps healthcare organizations and business associates adhere to different laws and regulations. It helps conduct inspections, capture issues, manage tasks, and track compliance progress.

Features

• Downloadable, customizable compliance checklists
• Automated risk monitoring and management
• Comprehensive report generation tool
• Collaboration features for easy communication
• Centralized platform to gain visibility into insightful data

Pros	Cons
Streamlined workplace communication User-friendly interface Customizable training modules Automated regular security checks	Reporting functionalities can be improved

Also, check out: How to get HIPAA certified

How to select the right healthcare compliance software

The list above narrows the list of healthcare compliance software down to 11. But how do you make the right choice for your business? Here are a few questions to consider and ask while selecting the perfect compliance solution.

• What are the key features that the tool offers for ensuring security and compliance?
• Does the software comply with the security standards you need? 
• Is the onboarding process smooth? Does it come with expert guidance?
• Does the software integrate with your cloud setup?
• Is the healthcare compliance application easy to navigate? Does this involve a steep learning curve?
• Does the software support compliance automation and have audit-related functionalities?
• Does the tool’s built-in workflows help me comply with other frameworks like ISO 7001 and SOC 2?
• Does the software update regularly to reflect industry trends and changes in laws and regulations?
• Is there dedicated and timely support staff to help clear any queries?
• What is the total cost of implementing the compliance solution after including all the charges?

These are some of the crucial questions that will help you understand which tool will be a good pick for your organization.

Always plan as per the budget – Refer Hipaa certification cost

Closing Thoughts

A healthcare compliance solution helps you attain a strong security posture which helps in maintaining compliance with popular standards and laws like HIPAA. Choosing a comprehensive compliance automation solution like Sprinto can help you streamline your compliance efforts and make the whole process more efficient. 

With Sprinto running the show  you can easily understand and meet complex compliance requirements by putting your compliance program on auto-pilot. By automating and taking care of complex, repetitive compliance tasks, Sprinto shortens the time to achieve audit readiness.  

Speak with our compliance experts to know more!