Top 10 HIPAA Consultants you need to know in 2025

A HIPAA awareness assessment revealed that over 50% of employees are not well-trained to handle PHI. 61% of employees failed a test on computer safety rules and 43% regularly divulged sensitive information. 

Given the explosive nature and severity of these mishaps, IT leaders often find themselves struggling to calibrate their moves and set effective protocols in place to ensure some sweeping security and privacy practice. It is not uncommon to engage a specialist to figure out the best way to do this. Enter consultants. 

In this blog, we are looking at the top 10 HIPAA consultants in a bid to suss out just how they help you become HIPAA compliant. We’ve also added an interesting time-saving alternative to help you get compliant in record time.

Who are HIPAA consultants?

HIPAA consultants are firms that help Covered Entities (CEs) and Business Associates (BAs) create and implement measures to protect patient data and align with HIPAA’s security standards. The majority of HIPAA consulting services are composed of compliance specialists who have a thorough understanding of the requirements of HIPAA and other related laws.

What are the roles and responsibilities of a HIPAA consultant?

The ultimate responsibility of a HIPAA consultant is to assess your current state of compliance, break down HIPAA law requirements, and implement security and privacy policies and procedures aligned with HIPAA.

Here are is a breakdown of top roles and responsibilities of a HIPAA compliance consulting firm:

Review of privacy practices

HIPAA consultants conduct privacy gap assessments to identify gaps in how the organization implements the HIPAA Privacy and Security rule. The process involves reviewing documentation, conducting surveys and interviews, examining facilities, and understanding workflows. A detailed report is then prepared to highlight areas of improvement and realign the program with HIPAA requirements.

Risk assessments

HIPAA consultants study the patient data environment to determine potential threats to digital assets and the likelihood and impact of associated risks. The documented OCR risk assessment gives them a clear understanding of the organization’s compliance maturity level and helps them develop a tactical mitigation plan and implement additional compliance measures.

Policy and procedure development

HIPAA consultancy firms ensure that the organization has HIPAA-aligned policies and procedures once they scope out controls after risk assessments. Existing security policies involving patient rights, access control procedures, incident response plans, data backup and recovery policies, etc. are implemented as required. The consultants then work with the leadership to develop new policies based on compliance gaps and requirements to fit the organization’s unique needs.

Training program design and execution

HIPAA specialists can assist with training sessions to enable employees to understand new HIPAA policies and initiatives that must be adhered to. Next, they determine the mandatory security training needs and help the organization create and distribute training modules accordingly. Additionally, they can guide the company on how to track completion to present evidence for compliance.

Implementation support

HIPAA consultant firms offer guidance and support to help you implement the right set of privacy and security controls. This includes encryption measures, access control mechanisms, incident response plans, and other physical, administrative, and technical safeguards to contain any instances of non-compliance.

List of HIPAA compliance consulting firms

We have curated the top 10 HIPAA consulting firms based on the scope of services provided, market reputation and other research for you to get started:

1. Praetorian Secure

Praetorian Secure is a cybersecurity solutions firm that specializes in compliance consulting for small and medium-sized businesses. The company offers policy and procedure reviews as a part of its HIPAA consulting services and organizes security awareness training and penetration security to meet compliance requirements.

2. Appinventiv

Appinventiv is an IT service provider for businesses of all sizes and offers technological infrastructure such as mobile app development and healthcare IT consulting services. The organization ensures state-of-the-art digital solutions such as secure healthcare cloud migration, healthcare IT risk and security services, fully compliant digital products etc. to ensure adherence to HIPAA and industry best practices.

3. INCompliance

INCompliance is a compliance consulting firm with a team of legal professionals and other experts that helps health care providers craft a comprehensive HIPAA privacy program tailored to their needs. The organization helps with strategy, legal advice, personalized audits, breach investigations, training, and any remediation measures.

4. RSM US

RSM US is an audit, tax, and consultancy firm offering various accounting and cybersecurity consulting solutions across industries. The firm employs security and privacy professionals who oversee HIPAA compliance programs, offer continuous compliance evaluation, review policies and procedures, and manage help you manage third-party risks.

5. ScienceSoft

ScienceSoft is an IT advisory and custom software solutions firm that provides consultancy for frameworks like HIPAA, PCI DSS, GDPR etc. along with strategy consultation. The organization offers security risk analysis, policy and procedure reviews, training effectiveness evaluation, and security testing and develops HIPAA-compliant software. ScienceSoft caters to healthcare organizations, medical device manufacturers, pharmaceutical companies, and software product companies.

6. Healthicity LLC

Healthicity LLC is a compliance service and auditing software company that assists organizations of all sizes to fulfil their healthcare compliance requirements. The scope of HIPAA consulting services includes assessing healthcare programs to identify gaps in compliance, evaluating cybersecurity maturity, policy review and development, special investigations, reporting, and auditing plans.

7. Colington Consulting

Colington Consulting offers HIPAA consultancy and a range of other compliance services to ensure organizations meet the standard requirements efficiently. The firm enables organizations to comprehend the requirements and offers risk assessments, vendor security assessments, security training, policy reviews, documentation management, and more.

8. RSI Security

RSI Security is a cybersecurity and compliance solutions provider that specializes in compliance advisory for frameworks like HIPAA and HITRUST. The organization offers PHI data environment risk analysis, HIPAA awareness training, network penetration testing, vulnerability scans and implementation advisory to cover a full range of services.

9. Clearwater

Clearwater provides cybersecurity advisory services for the healthcare industry and helps organizations build robust HIPAA programs to navigate easily through the process. The organization offers OCR-quality risk assessments, 10-point HIPAA assessments, assistance with breach notification rules, testing services, employee training and more to minimize OCR investigations and meet HIPAA requirements.

10. Techumen

Techumen provides healthcare IT security services including security program advisory VCISOs, HIPAA consulting, HITRUST assessments and more. The firm offers gap assessments for sensitive data handling, operational assessments, policy reviews, implementation support, training and more as a part of HIPAA consulting. It additionally offers part-time HIPAA professionals to help you achieve HIPAA compliance goals easily.

How much does HIPAA consulting cost?

HIPAA consultants charge anywhere from $50 per hour to $250 per hour, and according to sites like ZipRecruiter, the salary ranges from $50000 to $190000+.

The overall consultation cost, however, will depend on the scope of services and the organization’s cybersecurity maturity. For example, if the organization only needs a quick policy review and some implementation guidance it will cost a few hundred dollars. A comprehensive advisory, full-fledged implementation support, and security service testing can cost thousands of dollars.

The cost of a consultant is not just monetary. It can cost you time and productivity of the employees because there are a lot of back-and-forth conversations involved and employees are burdened with several tasks. There can be an initial resistance involved and the process can be really slow.If you’d like to have a better idea of how much HIPAA compliance will cost with the platform, you can use our compliance calculator to get an estimate.

What are the pros and cons of a HIPAA consultant?

A consultant can be a good investment for gaining expert guidance. They help you understand the law and its requirements, and empower you to take risk-first approach to implementing security controls. They provide an unbiased, honest assessment of compliance and highlight gaps that internal IT teams can otherwise miss. You benefit from their customized solutions, competence and a guided execution.

On the other hand, consultation is only limited to guidance meaning you have to do all the paperwork and people-ops activities yourself. This makes the process slow and time-consuming. Moreover, you have to spend out of pocket for technology and tools such as access management, security training and others which makes it a costly option.

Sprinto: The smarter alternative

While consultants bring a number of benefits to the table, many forward-thinking organizations have started moving towards automated tools for better time-to-value and lower associated costs. Sprinto is a compliance automation platform with a strong track record of helping business associates  get HIPAA compliant in record time.

Here’s how Sprinto can help:

HIPAA key requirements	Challenge	Sprinto enablement
Identify and mitigate risks to ePHI	Understanding critical assets hat interact with ePHI and ensuring safe data operations	Integrated gap and risk assessments
Implement technical, physical, and administrative safeguards	Limited expertise	HIPAA-aligned policy templates and 1:1 guided implementation of relevant controls
Workforce security training	Resource constraints	In-built HIPAA training modules
Continuously monitor entities to ensure compliance	Building an ongoing mechanism and generating real-time reports	Continuous control monitoring and automated alerts  to catch  compliance drift
BAA management	Lack of contractual agreements	BA agreement templates and access to legal partners

Want to see how this is done? Talk to an expert and see Sprinto in action.

FAQs

Do I need a HIPAA consultant if I already have an in-house IT team?

It helps to have specialized knowledge and compliance expertise to navigate the complexities of HIPAA. A HIPAA consultant can expedite the process and help you get compliant quickly.

What qualifications or certifications should I look for in a HIPAA consultant?

You can look for a background doing compliance for? in IT, business, management, or legal and certifications such as Certified HIPAA professional or Certified HIPAA privacy officer expert when looking for a consultant.

What should I look for when selecting a HIPAA consultant?

When selecting a HIPAA consultant, look for experience in the industry and expertise, market reputation and any references, services provided, cost, ongoing support and compatibility with the organization.