Top 10 Policy Management Software Tools You Should Know

According to recent studies, close to 57% of companies spend between 4 and 10 hours a week manually aligning their policies with compliance requirements. As your business scales up, it can be overwhelming for employees to navigate complex policies and procedures, especially if it is managed manually via excel or a document tracker.

The long-term solution is having a policy management system that can help you simplify this process as you grow. This article lists the best policy management systems, highlights the pros and cons, and helps you make a decision that’s right for your business. 

TLDR

Policy management systems streamline policy creation, distribution, tracking, and compliance, with digital solutions offering better security and efficiency. Top policy management solutions include Sprinto, PowerDMS, LogicGate, and NAVEX One.

What is a policy management system?

A policy management system is a software solution that helps you streamline policies and procedures management by developing processes for policy creation, documentation distribution, tracking, and controlling access.

The policy management solution (PMS) helps organizations manage their policy effectively throughout its lifecycle, ensuring that the documents are continuously updated and accurate and can be effectively implemented across the organization. This allows businesses to minimize risks and achieve compliance with regulatory requirements.

Related reading: Information Security Policy – Everything You Should Know

Benefits of policy and procedure management software

A policy management software creates an overall framework outlining the organization’s procedures, such as data security, employee conduct, compliance, and operational practices. It aims to help with some of the challenges involved in policy management. A PMS is mostly implemented as part of a comprehensive compliance automation platform or a traditional GRC tool. 

Here are a few benefits of implementing a PMS:

Easy to adapt

A robust PMS assists policy owners in actively managing policies throughout their lifecycle – from initial creation through multiple updates until replacement or retirement. This simplifies the entire policy process. The PMS can enable employees to adapt to new changes quickly, make them aware of the latest regulations, and promote best practices.

Improves visibility

A PMS will provide greater visibility into reports, such as who has accessed the policy document and modifications performed. It gives employees a central place to access policies, ensuring confidence that they view the latest versions. It also notifies when a policy needs to be reviewed or updated.  

Easy access

Since it is a cloud-based solution, it offers immediate access to the latest policies. It improves flexibility in managing internal policy compliance by leveraging automation and removing manual processes like emails and spreadsheets. This supports both policy owners and employees.

Reduces liability

It helps you train employees on policy implementation, and it also has features for monitoring audit trails and enables additional processes around policies, such as employee attestation tracking and general reporting, protecting the organization from regulatory pitfalls.

Must check: When Crisis Strikes, Be Ready: Creating a Business Continuity Policy That Works

Top policy management software for your business

Here are the 10 best policy management software in 2025:

1. Sprinto

Sprinto is a comprehensive compliance automation platform that helps businesses automate and streamline the policy management process. Organizations can create, monitor, and track their security and compliance policies and procedures while also leveraging out-of-box policy templates that aid in quick deployment.

G2 rating:  4.8/5

• Sprinto acts as a single source of truth for all internal policies, allowing compliance teams to create, review, approve, and roll out policies from a single interface. 
• Offers with role-based access, allowing admins to simplify permission management (for policy access, viewing, and editing). 
• Automates workflows that help streamline the review and updating of policies. This also helps identify policy gaps during audits and assessments.

• Offers a single dashboard for organization-wide policies that allows users to organize, publish, update, and track policies 
• The policy compliance module map and tags policies to the compliance framework specific to the organization. It also automatically logs all policy acknowledgements to generate a clear audit trail.

Pros	Cons
Complete compliance automation with  policy management built-in Role-based access Policy gap analysis Customizable policy templates Centralized policy repository Trust center to showcase adherence to policy & compliance posture	Built for cloud-based companies and not traditional businesses

Master your policy management with Sprinto! Try the demo now.

2. PowerDMS

PowerDMS is a PMS tool that helps organizations streamline the policy management process effectively. The software allows you to review, distribute, and track at every stage of the process. It offers a cloud-based repository that helps secure the policies and procedures documents, enables faster policy updates, and simplifies internal operations.

G2 rating: 4.7/5

Key features and capabilities:

• Offers a centralized repository for storing, managing, and sharing compliance policies to ensure quick accessibility. 
• Facilitates easy policy creation, distribution, acknowledgment, and tracking to help organizations comply with the latest requirements.
• Offers a centralized portal to manage documents, self-assessment, electronic signatures of acknowledgment, and review

Advantages	Disadvantages
User-friendly Interface Content storage and management Compliance management	Challenges with integration Limited customization Not a holistic solution for all compliance use cases

3. LogicGate Riskcloud

LogicGate Riskcloud is a no-code GRC platform that helps businesses fulfill regulatory requirements, such as policy management. LogicGate has tools for drafting, reviewing, and approving policies across departments, thereby streamlining and automating the policy management process.

G2 rating: 4.6/5

Key features and capabilities:

• Automates the end-to-end policy lifecycle management from drafting, approving, reviewing, and tracking employee attestation. 
• Facilitates quick identification of compliance gaps as soon as they surface and remediates policy violations on time to ensure continuous compliance. 
• It helps IT teams save time and effort when generating new policies using OpenAI integration to accelerate approval using built-in workflows. 

Advantages	Disadvantages
Customizable workflow Integrated process and reporting Audit trail features	Requires advanced setup Implementation challenges No way to showcase compliance/policy adherence to customers

4. LogicManager

LogicManager offers a comprehensive solution for risk management with strong features for policy management. The software has seamless integration features such as policy version capabilities to maintain the revision history. The software aligns with your business process and ensures smooth enforcement of policies across various departments.

G2 rating: 4.5/5

Key features and capabilities:

• The compliance policy management system centralizes policies in a customizable hierarchy to ensure easy access, review, and approval. 
• Streamlines the exception tracking process while effortlessly collecting employee attestations.
• Connects policies to the right element using a taxonomy technology, assesses policy effectiveness using risk control matrices, and generates comprehensive policy reports.
• Tracks multiple policies, allows teams to set up custom policy-building workflows, and facilitates easy policy implementation. 

Advantages	Disadvantages
Content library for regulatory changes management Third-party risk assessment tools Tracks policy changes and compliance management	Complex implementation Challenges with reporting No way to showcase compliance/policy adherence to customers

5. Onspring

Onspring is a GRC platform known for its agile policy management solution. The platform helps you effectively handle policy creation, management, and distribution. The user-friendly interface simplifies GRC aspects and assists you in aligning with regulatory requirements, offering real-time insights into the effectiveness of the policies.

G2 rating: 4.7/5

Key features and capabilities:

• Offers an integrated policy library to manage the entire lifecycle from creating, approving, and attesting exceptions. 
• Maps polices to security controls, regulatory requirements, compliance risks, and reports areas of non-compliance to the right owners.
• Real-time policy reporting capabilities for compliance policies based on their attestation, exceptions, linked control, and review status. 

Advantages	Disadvantages
Easy-to-use interface Agile policy management Customizable templates for quicker policy creation Real-time insights Granular access control	Needs additional configurations No way to showcase compliance/policy adherence to customers

6. ConvergePoint Policy Management

Converge Point streamlines is an enterprise policy and procedure management solution that streamlines policy management processes and makes them accessible to all employees. The platform helps you perform reviews and approvals of policies, incorporate industry best practices, and offer real-time insights.

G2 rating: 4.4/5

Key features and capabilities:

• Streamlines the end to end policy management lifecycle using a suite of tools like  Policy and Procedures Creation, Policy Library, and Policy Attestation.
• Installs on Microsoft 365 SharePoint online, allowing teams to use word document online for drafting policies, tracking changes, version control, and automating content with word plugin
• Offers a library of prebuilt and standardized policy templates, policy management metadata and task approval within the document, and pre-approved content across documents,  

Advantages	Disadvantages
Compliance management Approval process control Customizable templates	Challenges in maintenance and support No way to showcase compliance/policy adherence to customers/ Integration challenges

7. StandardFusion

StandardFusion is a GRC platform that offers a centralized repository for policy creation, approval, and management. The software has reporting and analytic features that give insights into the policy management process

G2 rating: 4.6/5

Key features and capabilities:

• Speeds up policy implementation by offering an in app editor and automated approval workflows to save time and generate a clear audit trail. 
• Centralizes policy storage, editing, version control tracking, and sharing in a centralized platform to facilitate accessibility. 
• Boosts visibility for all policies using an easy to access repository, links policies to internal ethical standards, and facilitates real time collaboration to ensure accuracy. 

Advantages	Disadvantages
Strong support Intuitive and simple interface Customizable workflows	Challenges in reporting No way to showcase compliance/policy adherence to customers

8. Strike Graph

Strike Graph is a compliance management software that helps businesses achieve certifications for frameworks like HIPAA, SOC 2, PCI DSS, CMMC, and NIST. It offers fully customizable policy templates for these compliance frameworks, enabling IT teams to implement controls without writing policies from scratch. 

G2 rating: 4.7/5

Key features and capabilities:

• Centralizes all required policy templates in a single dashboard to ensure easy accessibility for all stakeholders. 
• Offers extensive customizable templates covering all compliance requirements, eliminating the manual processes of policy writing. 
• A centralized location for all documents like the latest version of policies, procedures, and critical evidence to streamline audit processes. 

Pros  User-Friendly platformResponsive customer supportAdvanced features like control and evidence assignmentComprehensive template resources

Cons Heavily AWS focused documentation is not ideal for orgs not using its servicesDoes not notify about expiring controlsCollaborations challenges for external tools

9. NAVEX One

NAVEX One is a GRC information system (GRC IS) unifies risk and compliance in a single platform. Users can manage polices related to incident management, risks analysis, compliance activities, third party risks management, and training using their comprehensive solution. 

G2 rating: 3.9/5

Key features and capabilities:

• Offers an adaptable approach to manage policies, controls, and enterprise risks by identifying compliance blind spots, tracking performance, and control expectations.
• Turns key components like policies and controls into one holistic risk management workflow so teams spend less time searching for police and more time managing high risk items. 
• Helps to improve accountability and by connecting actions into policies and risk outcomes. Users can map compliance requirements to controls, analyse incidents of policy abuse, and understand the impact of focusing on polices. 

Pros  User friendly interfaceIntegrated easily with Microsoft docsOffers safe space to gather employee feedbackEnhanced security and revision controls

Cons Complex process of account set upTedious policy review processLacks recent update indicator

10. Xoralia – Sharepoint policy management software

Xoralia—Sharepoint policy management software is a smart and intuitive policy management system that enables policy owners to automate the end-to-end policy and process lifecycle. It implies, streamlines, and adds efficiency for organizations to achieve compliance and reduce risks. It caters to businesses of all sizes and types. 

G2 rating: 4.8/5

Key features and capabilities: 

• The policy library lets employees quickly locate any policy, link related policies into logical collections, and create a personalized dashboard for important policies. 
• Enables users to publish live policies to a target audience, set up workflows to update policies on time using an alerting system, and roll out policies based on department or location. 
• Tracks evidence of employees reading critical policies, notifies users to read mandatory policies, maintains an audit trail of read requests and compliance. 

Pros  Seamlessly integrates with existing systems User-friendly interfaceReal-time updates and notifications Reduces administrative workload significantly

Cons Lacks functionalities like native policy workflow Initial versions did not support storing policies in SharePoint sitesLearning curve for advanced features

Why choose Sprinto for policy management? 

Policy management is a crucial component of compliance. It essentially helps align the organization with its compliance goals and facilitates the latest changes in compliance requirements. As a comprehensive compliance automation solution, Sprinto helps you stay compliant with relevant policies and regulations, improves your operational efficiency, and strengthens your overall cyber security defense.

Sprinto goes beyond the conventions of policy management. The platform helps you automate compliance processes while enabling you to train employees on policy changes and stay ahead of your compliance requirements at every step.

With Sprinto, you don’t just get compliant. You stay compliant. Let’s show you how. Speak to our experts now.

FAQs

What is the function of a policy management system?

A policy management system administers the entire policy lifecycle, such as creating, managing, and distributing policies in an organization. An effective policy management system ensures consistency in policy management and improves overall operation efficiency.

What benefits can a company expect from implementing a PMS?

A policy management system enables companies to store policies in a central, searchable policy library. This improves access to current policy versions and replaces inefficient tracking across multiple documents. Automated reminders for policy reviews assist with compliance. Overall, it enhances policy control.

How does a policy management system differ from traditional policy manual binders?

Unlike static binders that quickly become outdated, a policy system centralizes procedures for easy access company-wide. Common features like role-based access, revision histories, and document workflows bring policies into the digital age for improved efficiency.