10 Best Policy Management Software Comparison: Which One Fits Best?

Policies are meant to guide, and not gather dust. But in reality, they often end up buried in shared drives or skimmed past in email attachments. This results in confusion, chaos, and last-minute scrambling when audits roll around. 

Nearly 70% of executives feel their current risk and policy management software won’t be enough for the future. The right solution can change that by streamlining how policies are drafted, approved, and shared, while ensuring employees have access to the latest guidance. 

In this blog, we’ll discuss the best policy management solutions that simplify compliance and keep you audit-ready without chaos so you can choose a platform that best fits your needs. 

TL;DR

• Managing policies manually leads to compliance gaps, delays, and costly human errors. 
• 70% of leaders clearly admit that their current systems aren’t enough. 
• Modern policy management software changes that by automating updates and tracking compliance. 
• This guide covers 10 policy software solutions that make compliance far less painful.

Our top picks: An overview 

Choosing the right policy management software does more than store documents. It must simplify compliance, reduce manual work, and help you scale with growing teams and frameworks. With this lens, we evaluated a pool of feature-rich solutions that cater to usability across small and mid-market teams and large enterprises.  

After conducting an in-depth review of 20+ policy management software platforms, we identified the top 10 platforms. These platforms deliver value to compliance and risk teams operating in fast-moving environments.

Top 10 Featured solutions

• Sprinto
• PowerDMS
• DocTract
• ConvergePoint
• LogicGate Risk Cloud
• VComply
• OnSpring
• LogicManager
•  Strike Graph 
• Xoralia

These platforms stood out for ease of use, automation, and audit readiness. Each tool has strengths best suited to a particular set of use cases, team size, and industry. 

In the next section, we will explain the criteria we used to evaluate these platforms so you can see exactly how we arrived at this list.

How do we choose the best Policy Management Software?

Finding the right policy management software starts with aligning features to your unique needs. A good platform offers ease of use, risk reduction, employee clarity, and helps keep your organization audit-ready. 

From our review of leading tools, a few themes consistently stand out: 

• User-friendly interface: Compliance becomes a part of daily workflows when employees can easily access the different parts of the policy management process. This is why an important criterion is whether users can easily navigate policies and understand and follow them. 
• Automation and integration: Automated triggers, alerts, reviews, and evidence collection reduce manual effort and error. This, and integrations with your existing risk and policy management system, are essential must-haves. 
• Framework coverage: Opt for tools that offer broader compliance framework coverage to manage multiple regulations (eg, SOC2, GDPR, HIPAA, GDPR, and ISO 27001) from a single platform. 
• Audit-readiness: Stronger platforms keep you audit-ready with automated evidence collection, aligning controls with frameworks, and reducing last-minute audit stress.  
• Scalability: The platform should grow with your organization. It should support more users, departments, and evolving compliance needs without disrupting workflows. 
• Robust reporting and analytics: Full visibility into your compliance management infrastructure is essential. Detailed reports should highlight which policies are adopted, where gaps exist, and how to strengthen risk mitigation efforts. 
• Dedicated support and guidance: Strong support and onboarding can differentiate between smooth adoption and stalled implementation. Without responsive support, adapting to regulatory changes can be a struggle. 

With these evaluation criteria in mind, you can make a smart, well-informed choice that best suits your business needs.

Top policy management software for your business

The right solution makes policy management more straightforward, more compliant, and easier to scale. Below, we’ve rounded up the top tools, each designed to streamline compliance and keep you audit-ready:

1. Sprinto

Sprinto is automation-enabled policy management software for fast-growing tech companies. It is built with pre-approved, auditor-grade compliance programs that fit easily into your security architecture. With broad compliance coverage and automated triggers and alerts, Sprinto makes it easy to align controls with frameworks and always make teams audit-ready. 

If you want to hardwire continuous compliance into your company’s DNA, Sprinto’s policy management will make it possible. It does the heavy lifting, from evidence collection to policy updates and audit prep. 

Key features: 

• It supports 20+ compliance frameworks, including SOC2, GDPR, ISO 27001, PCI DSS, HIPAA, CCPA, etc. 
• Automates policy management, evidence collection, and audit workflows to help teams become audit-ready.
• Centralize policy management from a single dashboard so you can organize, publish, update, and track policies across the organization. 
• Offers 200+ integrations + async audit capabilities for end-to-end compliance management. 
• Maps policies to compliance frameworks and logs all policy acknowledgements for a clear audit trail. 

G2 rating: 4.8/5 

Pros: 

• Automated evidence collection, audits, and policy tracking cut hundreds of manual work hours.  
• Covers a broad range of 20+ compliance frameworks, including SOC2, ISO 27001, HIPAA, PCI DSS, and more. 
• Compliance experts will guide you end-to-end, making the process less overwhelming, especially for first-timers. 
• Fits directly into your existing security infrastructure with plug-and-play integration across 200+ tools.

Cons: 

• Ideal for SaaS/cloud-native platforms, not for hybrid or non-cloud companies.

2. PowerDMS

PowerDMS is a cloud-based policy management software catering mainly to the public safety and healthcare sectors. With PowerDMS, you can manage policies, training, and accreditation, all in one place. It streamlines document updates, tracks acknowledgements, and provides proof of compliance at your fingertips. It has features like a mobile app, e-signature, and automated workflows to streamline compliance and risk management efforts.   

Key features: 

• Centralizes policy storage with version control so employees can access the latest documents.
• Provides a mobile app that allows employees in the field to access, view, and manage compliance requirements on the go. 
• Tracks tasks and policy completion, giving managers complete visibility into how accountable all your departments are. 
• Provides keyword search and side-by-side version comparison to quickly track changes and resolve confusion. 

G2 rating: 4.7/5 

Pros:

• Mobile app makes policies available anytime, anywhere. 
• Easy-to-use system with training and accreditation tools. 
• E-signatures that ensure employee accountability.

Cons: 

• Some features have a learning curve. 
• Limited integration options. 
• The search function could be more intuitive, as it sometimes pulls up irrelevant results.

3. DocTract

DocTract is an AI-powered policy management software built for simplicity and speed. It combines AI-powered search and accessibility with automated workflows to create, update, and approve policies. DocTract keeps employees aligned and organizations audit-ready through version controls, real-time compliance visibility, and compliance binder generators. 

Key features: 

• Uses AI-powered search and analysis to help employees quickly find and understand policies. 
• Automates policy reviews and approvals.
• Centralizes all policies on a single dashboard with stronger version control.
• Collects e-signatures and attestations to ensure accountability across teams.
• Creates comprehensive binders with full policy history and attestations.

G2 rating: 4.6/5

Pros:

• Easy to use and quick to roll out. 
• Saves time with AI-enabled search and document evaluation. 
• Simple, intuitive setup and fast implementation.

Cons: 

• May require add-ons for broader GRC needs.

4. ConvergePoint

ConvergePoint is a policy management solution for organizations built on Microsoft 365 SharePoint. It comes with a searchable, centralized policy library with role-based access, which only authorized employees can access. Audit-ready reports and detailed version histories ensure clear audit trails at every stage. 

Key features: 

• Uses Word Online and plugins for policy drafting, editing, and version control features.
• Generates clear audit trails and automates review, approval, and renewal cycles.   
• Connects with tools within the Microsoft environment, such as Outlook and Team,s to notify employees and assign tasks. 

G2 rating:  4.4/5 

Pros: 

• Strong fit for organizations working within the Microsoft 265 SharePoint environment.
• Easy employee notifications through Outlook and Teams integrations. 
• Built-in acknowledgement and attestation tracking. 

Cons: 

• Longer processing times are especially problematic when handling large documents.
• Steep learning curve requiring multiple walkthroughs to understand the platform fully.

5. LogicGate Risk Cloud

LogicFate Risk Cloud’s policy management solution is more than a document repository. It combines automation, AI, and flexible workflows to manage the full policy lifecycle. The platform encompasses every phase of policy management, from policy drafting and reviews to approvals and renewals. 

Key features: 

• Automates policy acknowledgment and compliance, ensuring employees receive, review, and confirm the right policies at the right time. 
• Streamlines policy creation with AI-powered drafting and editing. 
• Detects and resolves policy violations proactively.  

G2 rating: 4.6/5 

Pros: 

• Integrations with other tools ensure smooth data flow across security and compliance workflows. 
• Helps you gauge a detailed and holistic view of your GRC posture.  

Cons: 

• Implementation can be lengthy, taking several months before value is realized. 
• Lack of a sandbox functionality makes testing workflow changes difficult.

6. VComply

VComply’s PolicyOps is a policy and procedure management solution across multiple teams and regions. It standardizes drafting and approval workflows and provides tailored training for teams to embed policy adherence into daily operations.  

Key features: 

• Provides multi-level approval workflows to strengthen risk oversight. 
• Builds policies using pre-built templates to drive consistency across teams. 
• Safeguards sensitive documents with tailored access controls.

G2 ratings: 4.6/5 

Pros: 

• Responsive customer support is known for offering detailed, step-by-step guidance. 
• Provides real-time visibility into compliance progress via dashboards. 

Cons: 

• Limitations associated with dashboard customization.
• Occasional delays in updates to recurring responsibilities can confuse

7. Onspring

Onspring policy management software offers an integrated policy library. It delivers real-time policy reporting, control mapping, and policy attestation. Compliance teams can draft, review, revise, and archive policies while connecting them to risk and regulatory obligations. 

Key features: 

• Utilizes AI to automate tasks such as metadata entry, duplicate detection, and maintaining current documentation.
• Automates policy distribution and e-acknowledgement collection, as well as maintains audit trails. 
• Connects policies to regulations and controls to maintain compliance and mitigate risks. 

G2 ratings: 4.7/5 

Pros:

• Strong automation capabilities minimize manual tasks. 
• Provides the complete picture of policies, controls, and compliance status. 
• Easy to use with drag-and-drop workflows. 

Cons: 

• Customization limitations, especially around access control and permissions. 
• Complex UX design can result in steeper learning curves.

8. Logic Manager

LogicManager is a risk management platform with strong policy management capabilities. Built to align policies with business processes, it helps enforce them consistently across departments. The software offers version controls for audit trails, centralized oversight, and direct mapping to governance requirements. 

Key features: 

• Embeds policy workflows directly into business operations for consistent enforcement. 
• Provides a single source of truth for policy storage and tracking.
• Supports compliance integrity through controlled approval workflows. 

G2 rating: 4.5/5

Pros:

• Flexible, scalable features that evolve with business needs.
• Intuitive platform streamlining task management and visibility. 

Cons: 

• Reporting can be complex and less user-friendly than expected. 
• Customization options can be limited and may require vendor support.

9. Strike Graph

Strike Graph is a policy management platform with a strong compliance management focus. Its dashboards help proactively surface active risks and evidence status. The platform also comes with pre-built controls and evidence automation to speed up audit readiness.  

Key features: 

• Helps track compliance status and active risks using real-time dashboards. 
• Supports multiple frameworks, such as SOC2, HIPAA, and ISO 27001.
• Generates audit-ready reports to ease auditor interactions. 

G2 rating: 4.7/5 

Pros: 

• Strong at multi-framework compliance, minimizing redundant work. 
• Provides visibility into your compliance posture with the help of customizable dashboards. 

Cons:

• Limited onboarding guidance can make ramping up difficult for new users.  
• Integration gaps impact usability, especially with Bitbucket and AWS. 

10. Xoralia

Xoralia is another policy management platform for Microsoft 365, SharePoint, and Teams users. The platform ensures employees stay on top of policies with timely notifications and reminders. It also simplifies policy creation, management, and tracking while managing risks. 

Key features: 

• Sends policy reminders automatically to ensure employees complete reviews and attestations on time. 
• Works inside Microsoft tools like Teams, SharePoint, and Viva, reducing workflow disruptions. 
• Provides dashboards and audit trails across the policy lifecycle. 

G2 rating: 4.8/5

Pros: 

• Clear evidence trails with acknowledgements and read receipts. 
• Enables quicker policy research with metadata and tagging. 

Cons: 

• Some sync issues with SharePoint disturb workflows. 
• Complex workflows that typically demand admin-level training.

From the first audit to continuous compliance— Choose Sprinto

Most policy management solutions promise to simplify compliance. However, only a few go further to align compliance with growth. Sprinto turns compliance into a growth enabler. It goes beyond checklists to embed compliance into your organization’s DNA with the help of a powerful, automation-enabled suite of features. 

The platform supports over 20 compliance frameworks and connects with 200+ integrations. It automates evidence collection and sends triggers and nudges to ensure you are always on track with your compliance efforts. 

Real-time monitoring, risk scoring, and tiered workflows make compliance continuous. The best part is that expert-led onboarding and advisory help guide teams at every step. 

If you want to move past one-off audits and make compliance your default state, Sprinto is built for you.

FAQs

1. What is policy management software?

Policy management software is a platform that organizes all policies in one place, reduces risks, and ensures regulatory compliance. It centralizes the complete policy lifecycle, from creation to approval and tracking, completely replacing manual handling.

2. How does Policy management software work?

Policy management software streamlines the full policy lifecycle, from drafting and approvals to distribution and attestation. A good platform also helps map policies to relevant regulations and controls so teams can track adherence in real time. 

3. How to select the right policy management software?

When picking a policy management software, look out for features that align best with your organization’s size, industry, and compliance needs, such as:

Automation for reminders, notifications, attestations, and evidence collection.
Compliance coverage across frameworks that are essential or relevant to your industry. 
Approval workflows that help maintain governance before policies go live. 
Integrations with tools your organization is already using. 
Access controls to safeguard sensitive information. 
Dashboards and reporting for real-time compliance visibility. 

4. What are the benefits of using policy management software? 

The main benefits of policy management software include: 
Single source of truth: Policies stored and managed in one place. 
Audit-readiness: Builds audit trails for compliance checks.
Standardization: Consistent drafting, approvals, and updates.
Time saving: Saves hundreds of manual hours that would go into manually handling policies. 
Future-proof: Scales as teams grow and regulatory demands evolve. 

5. What is the function of a policy management system?

A policy management system administers the entire policy lifecycle, such as creating, managing, and distributing policies in an organization. An effective policy management system ensures consistency in policy management and improves overall operation efficiency.

6. What benefits can a company expect from implementing a PMS?

A policy management system enables companies to store policies in a central, searchable policy library. This improves access to current policy versions and replaces inefficient tracking across multiple documents. Automated reminders for policy reviews assist with compliance. Overall, it enhances policy control.

7. How does a policy management system differ from traditional policy manual binders?

Unlike static binders that quickly become outdated, a policy system centralizes procedures for easy access company-wide. Common features like role-based access, revision histories, and document workflows bring policies into the digital age for improved efficiency.