Best GDPR Compliance Software in 2024

With technology advancing at an unprecedented pace, an increasing amount of personal data is being collected, processed, and shared. Well, as data being the center of it all, GDPR is the talk of the hour. Companies need to be GDPR compliant to work with European clientele. But what exactly is it, and how to comply with GDPR?

To make data protection a priority and necessity, the General Data Protection Regulation (GDPR) has compiled a list of guidelines to ensure that organizations are protecting the privacy of their customer’s data.

Considering GDPR to be one of the most challenging data regulatory protocols to comply with, there are many compliance software that simplifies your process. In this article, we’ll go into more detail about some of the best GDPR compliance software currently on the market and how they can assist companies in becoming GDPR compliant as soon as possible.

What is a GDPR Compliance Software?

A GDPR compliance software is an automation solution that helps companies, specifically ones that collect and process personal data from European individuals, get GDPR compliant quicker. The compliance software offers various functionalities, such as risk assessment, evidence logging, incident management, internal audits, control monitoring, and comprehensive reporting.

Now that we have understood what GDPR software is, let’s dive into the list of top GDPR compliance tools.

Top 11 GDPR Compliance Software

Dozens of GDPR compliance solutions deal with various privacy and security angles. We have analyzed a handful of tools to help you choose the best GDPR compliance software for your business.

Here is the list of  11 GDPR Software:

1. Sprinto

Sprinto is a comprehensive, user-friendly compliance solution that helps you automate and streamline the GDPR audit process to comply with the latest privacy and security requirements. Spirnto’s predefined workflows and customizable templates let you efficiently deal with the applicable GDPR requirements.

You can create policies, conduct regular internal audits, assess risk, and integrate your assets within a singular GDPR-compliant ecosystem. The software also helps you with evidence collection and real-time monitoring. So, it is a great tool to quickly ensure the highest privacy and data security levels across your operating environment.

Key Features

• Guided risk mapping: Helps you assess risks for business areas that use Personally Identifiable Information (PII)
• Policy templates: Customizable templates to generate clear and concise policy-related reports
• Vendor management: Service Level Agreement monitoring to ensure compliance
• Incident Management: Built-in data breach and incident management module
• Training modules: Provides in-built modular training programs without any additional cost
• Automated evidence collection: Collect evidence automatically against each corrective action implemented
• Continuous control environment: Runs automated checks to ensure there is no compliance deviation
• Legal assistance: Provides legal support for required documentation

Pros

• The tool enables you to leverage a network of vetted experts to expedite the implementation process
• Playbooks specific to tech companies are available
• 100+ integrations make it easier to enable granular-level monitoring

Cons

• Not suitable for on-premise deployments
• Frequent product updates and releases

G2 Rating 4.9/5 (700+ reviews)

2. Solarwinds

SolarWinds provides a wide range of software solutions and is a good consent management platform for processing PII (Personally Identifiable Information). It helps monitor and manage the IT infrastructure, detect and respond to security incidents, and manage personal data risks. GDPR compliance is just one small part of SolarWinds and is often preferred by companies looking for a complete IT and data management solution.

Key Features

• Network and application monitoring 
• Log management and access controls
• Incident management and risk assessment 
• IT asset and network configuration management
• Comprehensive compliance reports

Pros

• The product helps you create custom reports
• Data visualization features facilitate a better understanding of risks
• The software integrates with other Solarwinds products driving scalability

Cons

• Limited documentation of the product leads to a steep learning curve
• The customer response can sometimes be delayed
• Some users find the User Interface to be too overwhelming

G2 Rating 4.3/5 (260 reviews)

3. Enactia

Enactia is an AI-driven compliance tool that helps with privacy management and allows businesses to get a better hold of regulatory norms like GDPR. With built-in compliance assessments, you can monitor and mitigate the risks to stay compliant. Also, you can easily schedule and run automated checks using Enactia to ensure you continuously comply with applicable GDPR laws.

Key Features

• GDPR data controller’s checklist and detailed gap assessment
• Wide range of privacy and cyber security assessments
• Data breach and incident management features
• Intuitive dashboard for effective risk management
• Customizable templates for better reporting

Pros

• The platform provides a lot of content to learn from enhancing user experience
• The software provides a complete compliance suite and supports other frameworks as well
• The customer support team is super responsive

Cons

• Limited integration with ticketing platforms
• The small business plan only supports 5 users a year
• Does not support on-premise Windows or Linux

4. Netwrix Auditor

Netwrix Auditor is an auditing compliance platform that helps you gain comprehensive visibility into crucial data to protect it. The cloud-based solution enables organizations to identify and investigate security threats, pass GDPR compliance audits with less effort, and streamline IT operations. 

Using Netwrix, you get clear visibility into user activity, system configuration changes, and data access across on-premises, cloud, and hybrid environments. With organized privacy and risk assessment, you can easily mitigate weaknesses to stay GDPR compliant.

Key Features

• Comprehensive discovery and classification of sensitive data
• Real-time alerts on threat patterns
• Advanced search and filtering options to find and protect data
• Advanced detection of sophisticated threats
• Customizable reports for compliance audits

Pros

• The alerts provided are high-value and related to account lockouts, firewall issues, etc.
• The product is highly flexible which makes it easy to monitor specific events
• The software integrates with Microsoft and Windows products

Cons

• The user interface is less intuitive
• There is a lack of detailed training material to understand the product
• The response time from technical staff is slow

G2 Rating 4.4/5 (25 reviews)

5. PrivIQ

PrivIQ is a data privacy management software that helps organizations comply with the requirements of GDPR and other data protection laws. The software can automatically discover and classify personal data across the organization’s systems and web apps. It helps manage and protect sensitive data, assess privacy risks, automate compliance tasks, and handle data subject requests. Also, it allows users to create compliance-ready audit reports.

Key Features

• Compliance readiness task tracking
• Interactive dashboard with real-time reports
• Risk assessments to identify and migrate privacy risks
• Privacy impact assessments to evaluate the impact of new data processing activities
• Collaborative tools for efficient teamwork

Pros

• The software is user-friendly and easy to navigate
• Customer service is responsive
• The software provides sufficient training material, documentation and predefined queries

Cons

• Limited reporting capabilities with respect to risk management
• The product lacks data discovery capabilities
• The product is less flexible as compared to competitors

G2 Rating 5/5 (6 reviews)

6. LogicGate

LogicGate is another automated compliance solution that helps you meet GDPR requirements. The platform provides tools for managing GDPR compliance processes such as data mapping, incident management, risk assessments, and subject access requests. Using LogicGate, you can create a data inventory of all personal data you collect and process. To ensure ongoing compliance, you can track and monitor data activities as per GDPR requirements. 

Key Features

• Risk assessments options for GDPR
• Subject access requests (SARs) management
• Incident response management related to personal data
• Built-in reporting features to generate audit-ready reports
• Seamless collaboration across various teams

Pros

• The platform helps you automate various GRC functions
• The product is highly flexible and offers customization options
• You can create visual reports to facilitate a better understanding of risks and performance

Cons

• There is a steep learning curve associated with the product
• The product falls on the higher end of price spectrum
• Some users have reported experiencing lagging issues

G2 Rating 4.6/5 (133 reviews)

7. AuditBoard

AuditBoard is a cloud-based software that helps you manage your risk governance and GDPR compliance processes more efficiently. It allows you to streamline the management of audit and compliance activities, including risk assessments, IT audits, and internal audits. You can easily automate repetitive tasks such as tracking progress, documentation and reporting.

The platform also offers real-time visibility into the GDPR audit status, allowing users to regularly track progress and stay compliant.

Key Features

• Customizable risk assessment module
• Controls and audit management features
• Workflow automation for repetitive tasks
• Collaborative workspaces for effective compliance initiatives
• Advanced reporting and analytics

Pros

• The software is easy to deploy and implement
• It offers a profile page for every control where you can attach audit testing and supporting documents
• The product facilitates collaboration among stakeholders with features such as request supporting documents

Cons

• The product is less efficient while handling larger volumes of data
• Customer support has a lengthy turnaround time
• The users don’t get timely updates about new releases or features

G2 Rating 4.7/5 (469 reviews)

8. Transcend

Transcend is an automated GDPR compliance software that helps you stay compliant with the GDPR laws. You can easily manage data privacy obligations, including data subject access requests (DSARs), consent management, data inventory and mapping, and more.

The tool provides features to meet data deletion and retention requirements, including automated deletion workflows and real-time reporting. Also, you get fully customizable consent experiences for any region, device, and domain.

Key Features

• Automated DSAR management
• Comprehensive consent management
• Privacy policy and data breach management
• Advanced data deletion and retention capabilities
• Compliance reporting and audit log management

Pros

• Data erasure and access request workflows are streamlined and easy to use
• The platform provides a step-by-step guide to understanding privacy processes
• The smart content classification helps you quickly identify personal data points and auto-populate new data

Cons

• Some users have reported technical glitches and slow task processing
• The product feels less mature as compared to the competition
• Less training material or workshops to understand the product

G2 Rating 4.6/5 (77 reviews)

9. OneTrust

OneTrust is a privacy management and compliance software that helps you effectively meet GDPR requirements. The tool provides an intuitive dashboard for managing compliance with different regulations. This helps organizations monitor and manage their data privacy risks. Furthermore, it helps you manage the consent and preferences of customers, allowing you to smoothly collect and manage consent across different channels.

OneTrust also provides a solution for managing cookie compliance on websites and mobile apps to comply with the applicable GDPR laws.

Key Features

• Data mapping and inventory for better access management
• Vendor risk management module
• Privacy requests assessments
• Incident and breach response module
• Pre-built templates for compliance reporting

Pros

• Users find the assessment automation capabilities highly efficient
• Visual representation of data flow makes it easier to manage the GDPR program
• The product offers a free trial and a free version

Cons

• The data discovery speed of the platform is slow
• The platform offers limited risk treatment support
• The cost is a bit steep when benchmarked against competition

G2 Rating 4.3/5 (123 reviews)

10. Wired Relations

Wired Relations is a cloud-based software platform that provides solutions for managing GDPR compliance. The software helps you create data maps and inventories of your data to understand how personal data is being processed easily, identify risk areas, and manage consent across channels, including web forms, emails, and landing pages. This includes collecting, storing, and managing consent preferences in a central location.

Key Features

• Efficient discovery and classification of sensitive data
• Third-party risk assessments
• Built-in guidelines to define policies and procedures
• Intuitive dashboard with collaboration features
• Intelligent compliance-ready audit reports

Pros

• The onboarding support is smooth and efficient
• The product supports vendor management and provides greater visibility into the type of data they have access to
• The tool is flexible and offers customization

Cons

• The risk module lacks comprehensiveness
• Some UI/UX functions need optimization
• Some users have reported bugs during the setup phase

11. TRUENDO

TRUENDO is an all-in-one website privacy solution with a consent management platform. With a built-in privacy policy and cookie policy module, it helps your website and app be GDPR compliant in no time.

Truendo allows organizations to manage vendor risks by assessing and monitoring their third-party vendors’ compliance with privacy and security regulations. So, it helps you gain control over all the personal customer data to protect it and stay compliant with the GDPR laws.

Key Features

• Automation tools to identify and map personal data
• Data subject request management
• Seamless integration with different websites and apps
• Statistics dashboard with real-time data insights
• Collaboration tools to invite multiple users 

Pros

• The product does not use technical jargon which makes it easy to understand
• The interface can be customized as per the requirements
• The software can block cookies before customers provide consent to keep their data safe

Cons

• The price point is relatively elevated
• There is limited documentation to understand the product
• Non-technical stakeholders can find the software difficult to use

Also, check out: A complete guide to GDPR certification

How to select the right GDPR solution?

You must select a GDPR solution that has the right capabilities as per your business size, needs and scope of compliance framework applicability. There must be a short learning curve attached to it and the tool must fit in your budget.

These 5 considerations form the basis of GDPR software selection:

1. Assess organizational needs

Begin with assessing the type of data you process, the scale of your operations and what it is that you want the solution to do. GDPR is a complex and stringent law with a number of criteria to understand. For example, small and medium businesses with fewer than 250 employees may not be subject to detailed requirements unless they fall under certain exceptions. Therefore, there is a need for a detailed comprehension of GDPR applicability.

2. Consider data mapping and implementation

The software must be able to identify which parts of your business collect personally identifiable information and map data to GDPR requirements accordingly. Accordingly, it must be capable of helping you implement a tailored compliance program and the right controls for adherence.

3. Product features

Consider other product features such as:

• Scalability: As your organization starts processing an increasing volume of EU citizen data, the product must be able to support the growing needs.
• Automation: In order to reduce manual effort and time consumed, the software must have automation capabilities to streamline workflows.
• Interface: The interface of the product must be user-friendly and free from the usage of a lot of technical jargon.
• Reporting: The GDPR software must have a comprehensive reporting dashboard to help you understand the compliance status at any given point of time.
• Integrations:  The solution must integrate with your current tech stack to enable granular-level compliance monitoring.

4. Cost considerations

Consider the overall costs of the software and enquire if the pricing is for a bundled solution or if additional features cost extra. Build an ROI case for the shortlisted solutions and choose the one that supports long-term goals and outruns the costs.

5. Ongoing support

GDPR is an ongoing compliance requirement so you must look for a solution with continuous support. Ideally, the product must enable you to reach a state of continuous compliance and stay ahead of emerging threats.

How much does GDPR management software cost?

Depending on the choice of GDPR software the costs can vary between $5000-$30000+ for a year. The cost estimates however depend on the size of operations, complexity, subscription-based or annual product pricing, additional training and features required etc.

But there is a catch- Overall GDPR costs can exceed $100,000+ for a year because there are other costs associated with implementation. These costs include costs of security tools, training costs, continuous monitoring mechanism building and more. Additionally, you must consider the implementation time associated with the solution.

A GRC software can range from $5000-$20000+ and take 3 months to implement while a compliance automation tool like Sprinto can save you significant cost and get you audit-ready in days. Read more about GDPR compliance costs here.

Looking for more personal GDPR guidance? Our experts will help you break down costs, understand requirements, and expedite your journey to compliance with ease. Let’s show you how it’s done. Speak to our experts.

Benefits of GDPR Compliance Software

The GDPR sets out guidelines for the collection and processing of personal data and failure to comply with the same can result in significant penalties and legal proceedings. For this reason, it’s crucial to have GDPR software solutions that guarantee ongoing adherence to the relevant GDPR laws.

Here are the 5 benefits of GDPR compliance software:

1. Streamlines and automates the GDPR compliance process

The software automates various GDPR compliance-related tasks, such as data mapping and risk assessments. This helps you save crucial time as you won’t have to perform the automation tasks manually.

2. Boosts data protection efforts

The tool identifies potential threats, vulnerabilities, and risks in your existing systems, servers, and data protection policies. You can strengthen your security by working in vulnerable areas to reduce the risk of data breaches.

3. Better transparency into your data protection ventures

All your data management and protection efforts will be clearly visible in the audit reports. It also helps you log evidence and promotes transparency and accountability while proving compliance.

4. Improves Customer Trust

Customers are likelier to trust organizations prioritizing data protection. Demonstrating GDPR compliance in an organized way will enhance your credibility and improve trust and confidence among your customers.

5. Minimizes the risk of non-compliance

Through regular and continuous testing, a GDPR compliance tool helps your organization minimize the risk of non-compliance with GDPR. Automating the whole process makes your organization less likely to miss critical steps in the compliance process.

Challenges of GDPR Compliance Software

There are certain challenges that organizations face when implementing GDPR software. These are:

1. Ongoing updates and regulatory complexity

GDPR is one of the toughest data privacy laws to abide by, given the complex and evolving requirements. If the software you choose does not update to match the pace of constantly changing regulations, it can be challenging for the organization to achieve continuous compliance.

2. Scope of coverage

If you are an organization that operates globally and is engaged in a lot of international transactions, managing data privacy can be challenging with limited product coverage. The volume of data processed is large and it can be difficult to track the collecting, processing and disposal of said data.

3. Continuous monitoring of the data environment

If the GDPR software does not have a robust technology to continuously track the data environment and raise notifications for any deviations, you can’t be sure of the compliance status reports.

4. Slow time-to-value

Most GDPR software take months for implementation and are slow to prove value. This may be because of insufficient support, workflows that aren’t optimized for operation, and a lack of automation features among other reasons. If the tool is expensive this can be a double downside for the organization selecting the tool.

Sprinto advantage: Sprinto helps you overcome all of these by optimizing your compliance program, enabling automated checks and notifications, and enabling you to get audit-ready in record time. 

Closing Thoughts

GDPR has a global impact and is even applicable to organizations outside the EU member states. GDPR is now an essential regulation for any organization that processes the personal data of EU citizens. 

Employing a dedicated compliance automation solution can go a long way in speeding up your GDPR compliance process. Want to learn more? Reach out to Sprinto and we’ll have you GDPR-compliant in no time. 

FAQs

What does GDPR compliance software do?

GDPR compliance software helps organizations meet the applicable GDPR requirements. The software identifies areas where the organization needs to improve its data protection practices and guides how to do so.

Which is the best GDPR compliance software?

The best GDPR compliance software should help you quickly become GDPR compliant while meeting your business requirements. Some of the best and most trusted GDPR compliance solutions are Sprinto, OneTrust, and SolarWinds.

Does GDPR apply to software?

Yes, GDPR applies to software. Any software or web application that collects, stores, or processes the personal data of citizens of the European Union (EU) needs to comply with the GDPR requirements.

How do I make my organization GDPR-compliant?

To be GDPR compliant, you first need to conduct a data audit. Based on the audit results, you might need to implement various measures such as access controls, data encryption, etc. Then, you need to obtain consent, provide data subject rights, and continuously review and update policies. To do so effectively, a GDPR compliance automation software like Sprinto can streamline the whole regulation process.

Which is the best cost-effective GDPR compliance software?

Sprinto is the best cost-effective GDPR compliance software that automates compliance and data protection processes to help you save time. It offers risk assessment, continuous compliance, employee training, comprehensive reporting, and more.